Run your business efficiently with deep Xero integration
The Xero and Projectworks integration saves you time and helps you manage your business finances as efficiently as possible – it’s a comprehensive accounting integration designed for professional services.
Save time and get paid faster
Invoices and expenses flow between Projectworks and Xero. Expenses (multi-currency, planned, and paid) and purchase orders all export to Xero as bills to pay.
No more payroll double handling
Time is only entered once in Projectworks and auto-syncs with Xero Payroll. It’s fast and easy to pay hourly employees for what they’ve worked.
Designed for professional services
Connect multiple Xero organisations to one Projectworks subscription and manage your business finances with ease – all for no additional cost.
Loved by Xero customers globally
An award-winning Xero App Partner and rated 4.9/5 on the Xero App Marketplace, we’re the perfect tool to deliver projects on time and budget.
The Projectworks and Xero integration completes your business ecosystem
Invoices and expenses from Projectworks can be auto-synced to Xero, and payment information from Xero flows straight back into Projectworks. You can also auto-sync time entries and approved leave requests to Xero Payroll. Purchase orders can be exported to Xero as bills to pay, and credit notes can be reconciled from Projectworks.
Got multiple Xero orgs to map to? Projectworks has that covered too – for no additional cost. Explore the full integration details in our knowledge base article.
IN THE WORDS OF XERO CUSTOMERS ACROSS THE GLOBE
"We outgrew Harvest, and Projectworks is just what we need! We needed a solution that was simple for the team to use...We've had positive feedback from the whole business since adopting Projectworks."
David Stagg
Director
“We have tried a number of different tools including Mavenlink, WorkflowMax and Accelo. Projectworks is our favorite by far.”
Natasha Kearney
Finance Manager
GKC Limited
"We've been able to build predictable models for our staffing needs and that has saved us, in the last couple of years, as much as $85,000"
Emeka Nnadi
Founder and President
Nadi Group
“We’ve been able to build predictable models for our staffing needs and that has saved us, in the last couple of years, as much as $85,000”
Emeka Nnadi
Founder and President
Nadi Group
“Can't fault the Projectworks team and software. Really responsive customer service team. Frequent roadmap releases. Highly recommend”
Greg Brown
Partner
Oxbow Partners
“As we explored Projectworks, we had many 'wow, this is powerful' moments. The insights and benefits you get in the software are well worth it”
Tony Katsigarakis
COO
OneTeam Services
“Projectworks is a powerful system. We previously used 2-3 different software platforms to achieve what we can now do using Projectworks alone”
Andie Dunne
Team Leader
Align
"I've got angels singing. Projectworks looks so clean, such a cool product to use”
Adrienne Clarke
Operations & Project Support
Envelope Engineering
"We pride ourselves on understanding our client's needs, and being a truly trusted advisor, not just a regular accountant. The Projectworks team have been great to work with and our clients love seeing huge gains from using the platform."
Nick Urry
Partner
Dexterous Group
"The Projectworks team is easy to deal with, open to ideas, and incredibly responsive"
Dien Tang
Director and Principal Consultant
Diversus
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“We love the resourcing functionality in Projectworks. It is so easy-to-use and engaging. The project management team keep this updated on a regular basis and it makes our lives so much easier. The invoicing is also great”
Lydia Pawson
PMO & Operations Coodinator
Liquid IT
“We're so happy that we're using this software and we'd pick it again and again. We find new bits of software that we didn't notice before and it makes our jobs even easier. Would recommend 100%”
Anne
Office Manager in US
Architecture & Planning
“Fantastic PSA system, from onboarding to ongoing updates and support, the team at Projectworks have been fantastic. The integration with QuickBooks ensures no risk of error in manual data entry. Overall I wouldn't hesitate to recommend, we would be at a loss without it!”
Standard Architects
“Projectworks is not only a great project management solution but we have managed to customize the tool to fit our business needs”
Anonymous customer review
Information technology industry
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“We now run our pipeline out of Projectworks, we can see what is in the works and what’s coming up. Projectworks informs 95% of what we do”
Sharon Simpfendorfer
Business Systems Manager
CT Management
“I found Projectworks a really easy system to learn. We are also getting great support from Projectworks - it's definitely ticking all the boxes”
Brian Aderson
Operations Director
IMed Consulting
"We used Projectworks to drive our weekly forecast meeting, it’s much easier than our previous spreadsheet and easy to make changes on”
Ben Doidge
Operating Officer
Experieco
“Simple to use, very intuitive, dashboard and system looks great. All our employees find it very simple to use and easy to find metrics at the click of a button. Everything is in real time so we know it is also accurate”
Jemima Butt
Operations Director
MBB Group
"In the words of one of our Senior Project Directors - you just go in, add any changes and it creates the invoice! It's that easy"
David Black
Commercial Manager
Colliers Project Leaders
“It was a seamless process. Their team did all the hard work and we have received amazing ongoing support. We finished with WorkflowMax on a Friday afternoon and were live in Projectworks by Monday. Highly recommend”
Deanne Fleming
Financial Controller
Egmont Dixon
“Projectworks is very helpful for knowing that a month from now, these are the people who will have capacity to be staffed on other projects. Therefore, that’s the pool of resources I can access for this new project”
Matthew Cook
Managing Partner
LifeSci Consulting
“Projectworks is very helpful for knowing that a month from now, these are the people who will have capacity to be staffed on other projects. Therefore, that’s the pool of resources I can access for this new project.”
Matthew Cook
Managing Partner
LifeSci Consulting
“I found Projectworks a really easy system to learn. We are also getting great support from Projectworks - it's definitely ticking all the boxes”
Brian Aderson
Operations Director
IMed Consultancy
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“We’ve finally been able to move away from spreadsheets and that means more live and accurate data when making business decisions.”
Daryl Isaac
Chief Financial Officer
Liquid IT
“Our staff have found it very helpful. It's given them a better understanding of how their productivity impacts the overall profitability of the firm”
-min.avif)
Quint Newcomer
Director
Architectural Collaborative
“We instantly felt efficiency in Projectworks and gained insights into our business with open APIs and integrations with 3rd parties”
Cameron Brookes
Managing Director
Kiandra
“We love the resourcing functionality in Projectworks. It is so easy to use and engaging. The project management team keep this updated on a regular basis and it makes our lives so much easier. The invoicing is also great.”
Lydia Pawson
PMO & Operations Coodinator
Liquid IT
“As we explored Projectworks, we had many 'wow, this is powerful' moments. The insights and benefits you get in the software are well worth it”
Tony Katsigarakis
COO
OneTeam Services
“We have tried a number of different tools including Mavenlink, WorkflowMax and Accelo. Projectworks is our favorite by far. It's the right balance of advanced features but simplified functionality”
Natasha Kearney
Finance Manager
GKC Limited
“Projectworks is a powerful system. We previously used 2-3 different software platforms to achieve what we can now do using Projectworks alone”
Andie Dunne
Team Leader
Align
"We have now been able to double the size of our team using Projectworks."
Tessa B
Company Director
Heritage Now
"What we got with Projectworks was really aligned with the way we wanted our business to work. It's truly a system built for services business. It is what we would have built if we were to have done it ourselves."
Cam Brookes
Co-Founder and Managing Director
Kiandra
"We've been able to build predictable models for our staffing needs and that has saved us, in the last couple of years, as much as $85,000."
Emeka Nnadi
Founder and President
Nadi Group
"The Projectworks team is easy to deal with, open to ideas, and incredibly responsive."
Dien Tang
Director and Principal Consultant
Diversus
“We are a rapidly growing organization and were looking for something that would help us scale. As we explored Projectworks' capabilities, we had many "wow this is powerful" moments. We now use Projectworks for timesheets, invoicing (integrated with Xero), resource management and forecasting.”
Tony Katsigarakis
COO
OneTeam Services
“Simple to use, very intuitive, dashboard and system looks great. All our employees find it very simple to use and easy to find metrics at the click of a button. Everything is in real time so we know it is also accurate.”
Jemima Butt
Operations Director
MBB Group
“It was a seamless process. Their team did all the hard work and we have received amazing ongoing support. We finished with WorkflowMax on a Friday afternoon and were live in Projectworks by Monday. Highly recommend.”
Deanne Fleming
Financial Controller
Egmont Dixon
“It's been a really easy transition and the continual product updates and responsiveness of the team are fantastic. Having used a variety of different systems in consultancies of different sizes and scales, this is hands down the most productive and effective platform I've ever used.”
Sandra J
CEO
“We evaluated several other apps and selected Projectworks because of its flexibility. It's powerful and flexible”
Neil Benson
Founder
Superware
“Can't fault the Projectworks team and software. Really responsive customer service team. Frequent roadmap releases. Highly recommend”
Greg Brown
Partner
Oxbow Partners
“Fantastic PSA system, from onboarding to ongoing updates and support, the team at Projectworks have been fantastic. The integration with Quickbooks ensures no risk of error in manual data entry. Overall I wouldn't hesitate to recommend, we would be at a loss without it!”
Standard Architects
“Can't fault the Projectworks team and software. Really responsive customer service team. Frequent roadmap releases. Highly recommend”
Greg Brown
Partner
Oxbow Partners
“My experience with Projectworks has been excellent. The integration with Xero is flawless and assists greatly with efficiency”
Danni Gunning
Executive Assistant
Ecovate Group
“The integration between Xero and Projectworks really bridged a gap we had. An impressive, simple and very powerful integration”
Lawrie Jeavons
Sustainability Consultant
Codex Consulting
“Once the Projectworks team set us up, our ability to monitor and manage our resources, projects, and budgets has increased dramatically”
Richard Giles
Product Director
Adapptor
“As a professional services team, Projectworks helps us seamlessly integrate with our accounting platform for invoicing, expenses and leave management”
Georgie Garnham
Head of Finance
Divide By Zero
“The reporting is intelligent, well-formed and easy-to-access. Projectworks is a must-have tool for our business”
Adam Zantis
Managing Director
Zancon
"In the words of one of our Senior Project Directors - you just go in, add any changes and it creates the invoice! It's that easy"
David Black
Commercial Manager
Colliers Project Leaders
"Revenue forecasting has been a game changer for our organisation, we are able to easily assign work to staff knowing what we have coming up financially"
Jeanette W
Office Manager
“The resourcing function is better than other platforms because you can resource at a project level. It’s great to have an autonomous team who all know what they need to do”
Natasha Kearney
Finance Manager
GKC
“With Projectworks, we are able to streamline our expense reimbursement process so that expenses are loaded and draw down on project budgets; allowing us to accurately track project profitability”
Jo Mickleson
Director of Strategy & Growth
Aware Group
“Every task is simple & easy to complete, from timesheets all the way through to invoicing. Productivity gains were immense compared to our old software solution.”
Civil Engineering Firm
“Projectworks has been fantastic for projects, budgeting and invoicing”
Matt Meadwell
Technical Manager
Kozar Engineering
“Staff love it and are better able to manage their projects, quickly see when they are over budget etc. Timesheet entries are a breeze as are leave requests and approvals. Support is quick to respond and the Projectworks team have been great to work with.”
Emma
Accounts Manager - Management Consulting, 11 - 50 employees
“Projectworks is a really great and powerful tool. We use the integration so that all of our project fee, expense and workflow data is also in Quickbooks, helping our team focused on finances keep the business running. Happy to recommend!”
Quickbooks App Review
United States
“Every task is simple & easy to complete, from timesheets all the way through to invoicing"
Anonymous customer review
Engineering Industry
"Projectworks has been a dream. A super quick and smooth migration where the Projectworks team not only met but exceeded every deadline. The team is super responsive and constantly releasing beta features. Excited for what's next!"
Jason Hyndman
Head of Finance and Commercial
Edison Consulting
"Projectworks is a powerful project management system, and we are glad we decided to migrate to this platform. We previously used 2-3 different software platforms to achieve what we can now do using Projectworks alone."
Andie D
Posted on G2
"What we got with Projectworks was really aligned with the way we wanted our business to work. It's truly a system built for services business. It is what we would have built if we were to have done it ourselves."
Cam Brookes
Managing Director
“Viewing the current and projected margins have been wonderful to see and being able to see the forecasted income really helps the business strategically think of next steps to further grow. The tech support has been amazing and are always quick to respond”
Mia U
Business Manager who switched from Clockify
“Viewing our current and projected margins have been wonderful. Being able to see the forecasted income really helps the business strategically think of next steps to further grow.”
Mia Andrea U.
Administration
Ballarat Centre of Music and Arts
“We're so happy that we're using this software and we'd pick it again and again. We find new bits of software that we didn't notice before and it makes our jobs even easier. Would recommend 100%.”
Anne
Office Manager in US
Architecture & Planning
“Onboarding was well done, responsive support and customisation prior to go live. The interface is extremely intuitive and forecasting links well with invoicing which makes the whole workflow easy.”
Daniel
Director in Australia
Civil Engineering
“We approached Projectworks on a recommendation from 12d Synergy. The team have been great, giving us a high level of confidence migrating to a mature system from WorkflowMax”
Chris Short
Chief Executive & Director
CGQ Consulting Engineers
“We have tried a number of different tools including Mavenlink, WorkflowMax and Accelo. Projectworks is our favorite by far. It's the right balance of advanced features but simplified functionality”
Natasha Kearney
Finance Manager
GKC Limited
“We evaluated several other apps that integrated with Xero, and selected Projectworks because of its flexibility. It's powerful and flexible”
Neil Benson
Founder
Superware
Flexible pricing
Try Projectworks for free
Projectworks is a platform designed specifically to help increase visibility, improve margins, and set up your professional services business for scale. Start a free trial today and we’ll be in touch.
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Xero is a powerful and easy-to-use online accounting software solution for small businesses. Run things smoothly, keep tidy online bookkeeping records, and make compliance a breeze. Try it for free today.