MICROSOFT PROJECT ALTERNATIVE

Microsoft Project vs Projectworks PSA

Consulting firm ready to leave 1984 behind?

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It’s hard to manage multiple projects in Microsoft Project or Microsoft Planner. Your data is trapped in the Microsoft 365 suite, and you can’t invoice, log expenses, or forecast revenue. Get the project intelligence you need in Projectworks - and start growing profitably.

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Compare Microsoft Project’s project management features with Projectworks below.

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The Projectworks logo overlaid on the Deltek logo. A lightning bolt and 5 gold stars are shown beside the Projectworks logo.

You’re in 2025 - make sure your projects are too. Upgrade to project software designed for the modern consulting firm.

Get the tools you need to succeed

Microsoft Project (2016 and 2019) reaches end-of-support in October 2025. Don’t get trapped by moving to Microsoft Planner - it’s missing key project functions and financials, including resourcing, expenses, invoicing, and forecasting.

Your project data - connected

Microsoft Project and Planner don’t play well with software outside of the Microsoft 365 suite. Break free of the silo and get the most out of your project data by integrating with key accounting systems like Xero, QuickBooks, and MYOB.

Built for professional services firms

Microsoft Project is complicated and old-fashioned. Based on 150 years of consulting experience, Projectworks is a modern, intuitive tool that has been built from the ground up for consulting firms - so you can focus on the work that matters.

Discover how Microsoft Project and Projectworks compare

Projectworks dark grey logoProjectworks round logo
Time Tracking
Timesheets
Make comments required
Chrome start/stop timer extension
Log time directly from Jira or Azure DevOps
Resourcing
Plan resources
Heat map view of capacity
Shadow resourcing (placeholders)
Leave management
Skills matrix filter
Expenses
Submit expenses
Reimbursable expenses
Planned expenses
Multi-currency
Mark expenses up and down
Export expenses to Xero and QuickBooks as bills to pay
Auto-sync with Xero and QuickBooks Online
Purchase orders
Revenue Forecasting
Create a revenue forecast
Contributes to projected margin (profit)
Can see cashflow forecast across companies
Invoicing
Invoice T&M from timesheets
Invoice fixed fee (and % based)
WIP reporting
Invoice using multiple billing methods
Export invoices to Xero, QuickBooks, and MYOB
Auto-sync with Xero or QuickBooks Online
Reporting
Built-in reports
Custom fields
Project Gantt charts
Employee utilization
Projected burn view
Projected margin
Support
Instant free trial
Knowledge base
Global network of partners
Life-long support
Migration assistance
System
User permissions
Multiple billable rate options
Multi-tenancy, 100% cloud-based

Switch to Projectworks now

Looking to upgrade your tech stack? Book a time below to talk to one of our team members about your options.

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Why customers choose Projectworks

Complete business management

All the job management tools you need, with a reliable and trustworthy track record.

Feature overview

Deep integrations

Less manual work and more integrations with deeper connections.

Integrations

Smart reports

Create customized filters and view detailed reports in seconds.

Reporting and insights

5-star onboarding

Get the most out of Projectworks with help from our skilled customer success team.

Customer support

It was a seamless process, we finished using WorkflowMax on a Friday afternoon and were live on Projectworks with all our historic data in place on Monday. Their team did all the work, and we have received amazing ongoing support. Highly recommend.

Deanne
Financial Controller
Egmont Dixon
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Try Projectworks for free

Start a free trial and try Projectworks for yourself. No credit card needed and you’ll be up and running in no time.

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