Project Intelligence Software for Architectural Firms
The PSA platform built for how architecture firms actually run projects
Improve your utilization and profit margins with cloud-based software designed for architectural and design projects. Grow your architecture firm's project profitability with software that allows you to focus on the work that matters.
.svg){kind=small}
Why Projectworks for Architecture Firms?
Projectworks connects profitability tracking, resource planning, forecasting, and invoicing in one live system, structured around the way architecture firms actually run projects. Track budget burn per phase from Schematic Design through Construction Administration. See who's available across every studio before you staff a project. Turn tracked time into accurate invoices synced directly to Xero or QuickBooks, without re-keying a single number.
Built by operators who founded and scaled consulting firms, Projectworks is used by 65+ architecture firms worldwide.
Trusted by 65+ architecture firms worldwide, including Oculus, Align, Nadi Group, Standard Architects, HEWN, Cumulus Studio, TZG, and Kimmerle.
Phase Overruns Are Bleeding Your Architecture Firm's Margins
Most architecture firms don't find out a project is over budget until it's already closed. Design Development bleeds margin for weeks while principals review reports that are already stale. The firms that grow are the ones that see it happening in real time and fix it mid-phase, not post-mortem.
Real-time Project Intelligence for Architecture Firms
Projectworks connects profitability tracking, resource planning, forecasting, and invoicing in one live system. Your firm runs on real data, not spreadsheets and guesswork.
Every hour tracked. Every phase accounted for.
Architects log time by project and phase (Schematic Design, Design Development, Construction Docs) directly in Projectworks. No separate timekeeping app, no end-of-week guessing.
Timecodes are mapped to your project structure, so tracked hours flow straight into invoicing, profitability reporting, and resource planning automatically.
Expense tracking captures reimbursable project costs (travel to site, printing, materials) alongside billable hours. Timesheet reminders and approval workflows keep data flowing without principals chasing their team.
See who's available
Real-time resourcing shows team capacity across all studios and projects. Build the right project team instantly. No more spreadsheet juggling or Monday morning scrambles.
Spot overloads before they burn your team out, and identify bench time before it becomes a profitability problem.
"We've been able to build predictable models for our staffing needs and that has saved us, in the last couple of years, as much as $85,000." - Emeka Nnadi, Founder and President, Nadi Group
From tracked time to sent invoice. One workflow.
Invoicing pulls straight from timesheets, connected directly to Xero or QuickBooks. No re-keying, no reconciliation errors, no month-end chaos. Your architects track time on projects. Projectworks turns that into accurate invoices, clean financials, and a month-end close that takes an afternoon, not a week.
"The integration with QuickBooks ensures no risk of error in manual data entry." - Standard Architects
Track margins by phase, not just at the end.
See budget burn, project margin, and WIP per phase in real time — from Schematic Design through Construction Administration. Spot overruns during Design Development, not after the project closes. Live financial reporting puts your most actionable data in front of the architects and project leads who need it, while there's still time to course-correct.
Utilization reporting across studios gives principals a firm-wide view. Revenue forecasting connects to your project pipeline and resource plan. Custom dashboards let studio leaders, project architects, and finance each see what matters to them.
What Architecture Firms Say
Integrations That Connect Your Architecture Firm's Entire Workflow
Projectworks integrates directly with the accounting, document management, and HR systems architecture firms rely on. From fee proposal to tracked time to sent invoice to reconciled payment, one connected workflow eliminates double data handling and the costly human errors that come with it. Key integrations for architecture firms include Xero, QuickBooks, MYOB, 12d Synergy, BambooHR, and Employment Hero.
How Projectworks Help Architecture Firms Manage Projects
Most architecture firms are stuck between generic PM tools that don't understand phases, point solutions that don't talk to each other, and ERPs built for companies ten times their size. Here's what that looks like in practice.
- Time tracked in one tool, invoicing in another, accounting in a third
- Phase-level profitability unknown until the project closes
- Resourcing managed per studio with no firm-wide visibility
- Month-end close takes a week of manual reconciliation
- Forecasting relies on spreadsheets updated monthly at best
- Admin work consumes 15–20% of architects' productive hours
- Track time, invoice, and report from one connected system
- See budget burn and margin per phase (SD, DD, CD, CA) in real time
- Plan resources across every studio and project in a single view
- Close the books in an afternoon with automated Xero/QuickBooks sync
- Forecast revenue, utilization, and capacity with live data
- Cut admin by hours every week so architects focus on design
Does this sound like something you need? Schedule a demo today.
Resources for Architecture Firm Leaders
.avif)
